[Deadhead]

I struggle with the calendar and managing tasks since mine all pop up at random. I basically use my phone as a note pad, which is treacherous as I have found out through losses, but I have one nugget to offer.

When I was in my 20s I worked in a busy law office. One of the old Attys I worked for had very successful ways of dealing with all of it. One element may still apply - he saved all his calls until the PM, usually the LATE PM. He made all of them at one time every day. Only scheduled or emergency calls got through beyond that. It shortens them when you know you have a stack of them to get through.